Real Problems from the Field: Why Construction Teams Need Simpler Automation

Every construction professional has said it at least once:

“We don’t need another software — we just need the ones we have to work together.”

From project engineers buried in spreadsheets to superintendents chasing updates through email chains, the pain is always the same — too many tools, too much manual work, and no clear flow between them.

The Tools Everyone Already Uses

Most teams rely on tools like MS Office, Excel, MS Project, Bluebeam, Navisworks, Smartsheet, and PeopleSoft.
They work. They’re familiar. People know how to get things done in them. The problem isn’t the tools — it’s how disconnected they are.

• Data sits in PDFs.
• Updates live in emails.
• Schedules exist in five different versions of Excel.
• Meanwhile, everyone’s on back-to-back calls trying to “sync up.”

Pains Straight from the Job Site

Here’s what construction teams are actually saying:

“Back-to-back meetings. Too many phone calls. No time for yourself.”

“I told my boss: to accomplish a task, you need three things — identify the task, identify the time, identify the resources. We’re missing two of them half the time.”

“I just want to turn a schedule into a to-do list and track progress easily.”

“Critical information is buried in paragraph three of an email from the inspector. That’s how things get missed.”

“Procore is great, but I only need their submittals tracker — not the entire platform.”

“Punchlists take forever. I still find it faster to make an Excel sheet.”

“Most estimating software assumes projects run in a perfect world. Excel lets me build for the real one.”

It’s not about a lack of effort. It’s about workflows that are too fragile and fragmented to support how people actually work.

What People Are Trying (and Why It’s Not Enough)

Teams experiment with tools like Procore, Submittallink, Smartsheet, or Connecteam — but each comes with trade-offs.

• Too rigid for unique project issues.
• Too expensive for smaller teams.
• Too hard to customize for quick fixes.
• Too isolated from the tools people already know.

So they fall back to what’s fast and reliable: Excel sheets and email threads.
But those don’t scale — they just multiply the manual effort.

Where Bearify Fits In

Bearify doesn’t ask you to replace what works.
It adapts to the systems you already use and connects them through simple, readable runbooks.

Imagine this:

name: 'Bid Tracking'
steps:
  - extract: 'Pull contractor data from PDF'
  - update: 'Add new entries to Google Sheets'
  - notify: 'Send summary to project manager'

Or:

name: 'Punchlist Follow-up'
steps:
  - check: 'Gather open items from Excel'
  - message: 'Notify assigned subcontractors via email'
  - confirm: 'Mark complete items automatically'

No code. No new platform to learn. Just clarity.

Why This Matters

Construction doesn’t move slowly because people resist tech — it moves slowly because most software ignores the realities of the field.

Bearify was built for that reality.
You keep your tools. You keep your workflow. You just connect them in one place.

AI-powered runbooks handle the repetitive, time-consuming tasks —
extracting data, tracking changes, updating sheets, and notifying clients —
so your team can focus on actually building.

Because progress shouldn’t get lost in someone’s inbox.